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Administrative Technician II - Front Desk Recruitment 

The Cambria Community Services District is currently accepting applications for the Administrative Technician II - Front Desk position. This recruitment is open until the needs of the District are met. For first consideration, apply immediately. 

About the Administrative Technician II - Front Desk Position

Distinguishing Characteristics

This is the journey-level class within the Administrative Technician series performing the full range of responsible and difficult clerical and technical duties of a general and specialized nature with only occasional instruction or assistance. Positions at this level require a combination of training, education, or experience in the tasks assigned and are distinguished from the Administrative Technician I level by the performance of the full range of duties as assigned, working independently, applying well-developed technical and office support knowledge, and exercising judgment and initiative. Assigned work requires the use of judgment in selecting appropriate procedures, conducting transactions with customers and the public, and solving routine and non-routine problems based on knowledge gained through experience. Positions at this level receive only occasional instruction or assistance as new or unusual situations arise and are fully aware of the operating procedures and policies of the work unit. Work is normally reviewed only on completion and for overall results. Positions in this class are normally filled by advancement from the Administrative Technician I level.

This is a position within the SEIU employee group. To review the Administrative Technician II class specification and position description, please click the links below.

Class Specification - Administrative Technician I, II, III, IVAdministrative Technician II - Front Desk Position Description

Representative Duties

The following duties are typical for this classification. Incumbents may not perform all of the listed duties or may be required to perform additional or different duties from those set forth below to address business needs and changing business practices.

  1. Perform a wide variety of secretarial, advanced clerical, and routine administrative and programmatic work of a general or specialized nature in support of assigned programs, divisions, or departments; relieve supervisor of administrative work, including investigating and answering complaints and aiding in resolving operational and administrative problems.
  2. Type, word process, format, edit, revise, proofread, and process a variety of documents and forms, including reports, correspondence, memoranda, agenda items and reports, agreements, technical and statistical charts and tables, and other specialized and technical materials from rough draft dictation, modified standard format, and brief verbal instructions; develop, revise, and maintain standardized and master documents; compose correspondence and other documents.
  3. Screen office calls, visitors, and mail; provide information and assistance, including responding to requests for information and assistance; research information related to District regulations and office policies; refer callers to the proper authority; assist the public and other District staff in interpreting and applying District policies, procedures, codes, and ordinances; may sort and distribute mail.
  4. Maintain a calendar of activities, meetings, and various events for assigned staff; coordinate activities and meetings with other District departments, the public, and outside agencies; coordinate and arrange special events as assigned.
  5. Verify and review materials, applications, records, and reports for completeness and conformance with established regulations and procedures; apply applicable policies and procedures in determining completeness of applications, records, and reports; provide information and forms to the public; collect and process appropriate information.
  6. Maintain accurate and up-to-date office files, records, and logs for assigned areas; develop, prepare, and monitor various logs, accounts, and files for current and accurate information, including manual and computer logs of documents processed.
  7. Compile, prepare, and enter data into a computer from various sources, including accounting, statistical, and related documents; create and maintain computer-based tracking information and reports, including assigned databases, records, and lists; create standard statistical spreadsheets; input corrections and updates; verify data for accuracy and completeness.
  8. Perform a variety of general bookkeeping and clerical accounting duties and responsibilities involved in financial record keeping and reporting for assigned area; maintain a variety of accounting records, logs, and files; verify, balance, and adjust accounting records.
  9. Participate with special projects as assigned; assist in planning, coordinating, and implementing assigned programs and events; assist in monitoring assigned programs.
  10. Participate in the collection and compilation of information from various sources on a variety of specialized topics related to assigned programs; participate in the preparation of reports and various other documents.
  11. Assist in assembling and preparing the annual budget for the area of assignment; monitor expenditures against budget; prepare purchase requisitions and requests for payment.
  12. Recommend improvements in workflow, procedure, and use of equipment and forms; implement improvements as approved; develop and revise office forms and report formats as required.
  13. Ensure that all required supplies are available as needed and that the facility and equipment are in proper working order; maintain and order office supplies; prepare purchase requisitions; receive invoices and checks for accuracy; process payments.
  14. Operate a variety of office equipment, including a computer, copier, facsimile machine, and adding machine.
  15. Utilize various computer applications and software packages; develop, enter data, maintain, and generate reports from a database or network system; maintain and utilize data to develop reports using spreadsheet software; create, format, and revise charts, graphs, flowcharts, worksheets, booklets, brochures, and forms using word processing software.
  16. As assigned, arrange and coordinate meetings; assist in preparing and distributing agenda packets and correspondence; attend meetings and take, transcribe, and assure proper distribution of minutes and verbatim transcripts.
  17. May provide lead supervision to lower-level clerical staff; review work for accuracy and completeness.
  18. Perform related duties as required.

Education & Experience Guidelines

Education/Training:
High school diploma or equivalent. Additional specialized or college-level coursework in secretarial science, office procedures, business administration, or a related field is desirable.

Experience:
Three years of increasingly responsible clerical, secretarial, and office administrative support experience, including two years of experience at a level comparable to an Administrative Technician I.

Valid California Class C driver’s license. Must maintain satisfactory DMV record and ability to maintain insurability.

Benefits

  • $53,382 to $64,886 annually
  • 11 standard paid holidays per year
  • 3.08 hours biweekly (120 hrs/yr) of paid vacation
  • 3.70 hours biweekly (96 hrs/yr) of sick leave
  • Regular employees, after completion of their probationary period, shall be eligible for the Health Care Reimbursement Program. Eligible employees receive a credit of $1300 each January 1.
  • The district pays 85% of the health premiums currently in effect for employee and dependent coverage for the lowest cost plan available to district employees offered through CalPERS.
  • The district pays 85% of the dental premiums currently in effect for employee and dependent coverage for the lowest-cost plan.
  • A Group Life Insurance Plan will be provided with a $25,000 life insurance policy, a $1,000 policy for each employee's spouse, and a $1,000 policy for each employee dependent under the age of 21.
  • CalPERS 3% @ 60 retirement plan for covered employees hired prior to October 1, 2012, including single highest year computation and credit for unused sick leave; 2% @ 60 retirement plan for covered employees hired on or after October 1, 2012 up through December 31, 2012, including the 36 highest consecutive months’ final compensation provision; covered employees hired on or after January 1, 2013 who are defined as “new members” under PEPRA will be covered by the 2% @ 62 retirement plan and the 36 highest consecutive months’ final compensation provision. Employee pays 100% of the CalPERS employee contribution.
  • The district provides a Deferred Compensation 457 matching monthly contribution of $25.

Application Process

Electronic submittals are strongly preferred and should be directed to administration@cambriacsd.org and include the following: completed application, cover letter, resume, and proof of minimum qualifications. All applicants will be reviewed, and only those candidates determined to be most qualified for the position on the basis of experience, training, and education as submitted will move forward in the hiring process. The candidate who has successfully completed all prior phases of the hiring process will be subject to a thorough background investigation.

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